How to Add Others to Work on an Opening

Hiring Team Members, Recruiters, and Recruitment Managers do not automatically have access to every opening or its candidates. To give someone access, add them as a user on the specific opening.

Add a User to an Opening

1. Open the job opening.
2. Select the Job Settings tab.
3. Click Users working on this opening.

This page displays everyone who currently has access to the opening.

4. Click Add new user.

From here, you can either:

• Add an existing Trakstar Hire user.
• Invite a new user by email.

Invite a New User by Email

If the person does not already have a Trakstar Hire account:

1. Enter their full email address.
2. Click Add users to send the invitation.

You can also enable Job Admin when adding the user.

A Job Admin has full access to that specific opening regardless of their account-wide user permissions. This elevated access applies only to the selected opening.

Edit a User's Access

To update a user's permissions after they have been added:

1. Go to Job Settings > Users working on this opening.
2. Click the three-dot (⋮) menu next to the user's name.
3. Choose the appropriate action to:
   • Grant or remove Job Admin access.
   • Remove the user from the opening entirely.