Send a Candidate for Review

The Send for Review feature allows you to request feedback on a candidate from coworkers at any point in the hiring process. Reviewers receive an email invitation and can provide ratings and comments directly from the review page.

Ways to Request a Review

There are three ways to collect feedback on a candidate:

  1. Send for Review — Request an ad hoc review at any time.
  2. Review Stage — Automatically request reviews as part of your hiring workflow.
  3. Leave a Quick Review — Record your own feedback without sending a review request to anyone else.

Send a Candidate for Review

To request feedback from coworkers:

  1. Click Candidates from the left navigation menu.
  2. Select the candidate you want to review.
  3. Click the Review button then Send for Review at the top of the candidate profile.

You can also access Send for Review:

  • From the candidate's Timeline if they are currently in a Review Stage.

  • From the stage action bar if the candidate is not currently in a Review Stage.

Next:

  1. Enter the name or email address of each reviewer.
  2. Optionally add a note.
  3. Send the review request.

Each reviewer receives an email notification with a link to review the candidate.

Would you like to specify what questions the reviewers answer? Learn more here!

Leave a Quick Review

If you want to record your own feedback without requesting reviews from others:

  1. Click Review.

  2. Select Write a review.

  3. Enter your comments and rating.

  4. Submit the review via the Save button.

Your feedback is stored in the candidate's Feedback tab for future reference.

Send Reminder Emails

You can remind reviewers to complete their feedback either:

  • Manually
  • Automatically, if automatic reminders are enabled for your account

What Reviewers See

When a reviewer opens the review request, they can:

  • View the candidate's profile.

  • Leave comments.

  • Submit a candidate rating.


Once submitted:

  • The review organizer receives an email notification.

  • A blue dot appears next to the candidate to indicate new activity.

  • Anyone with permission to view the candidate can see the review in the Feedback tab.

Edit a Submitted Review

Reviewers can update their own feedback after submitting it.

To edit a review:

  1. Open the candidate's Feedback tab.
  2. Click Edit next to your review.

  1. Make your changes.
  2. Resubmit the review.

The updated feedback is immediately reflected on the candidate profile.

Edit Reviewers

If you need to change who has been invited to review a candidate:

  1. Open the candidate's Timeline.
  2. Select the More menu (⋮).
  3. Click Edit details.

You can remove reviewers who have not yet submitted their review. Reviewers who have already completed their review cannot be removed.

Private Comments and Messages

Comments and candidate messages can be marked as Private.

Private items are visible only to:

  • Super Admins
  • Job Admins for the opening
  • Users who were included on the correspondence

Invite External Reviewers

You can invite reviewers who are not Trakstar Hire users.

Simply enter their email address when sending the review request. They are added as Team Member users and receive the same review invitation email.


View Pending Reviews

Reviewers can see all outstanding review requests by:

  • Opening the review link from any review notification email. Then clicking on the Candidates for your review button.

  • Viewing their candidate dashboard.
  • Filtering the Candidates list to display candidates with pending reviews.

Review Stages

If your hiring process regularly includes candidate reviews, consider using Review Stages for your openings in the Job Settings tab.

Review Stages allow review requests to be sent automatically as candidates move through your hiring workflow.

Need Help?

If you have questions about sending candidates for review, contact Trakstar Support at hire@trakstar.com!

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