Integration: Syncing your Trakstar Hire calendar with your Google Calendar

Syncing your Google Calendar with Trakstar Hire keeps your interview schedule up to date across both systems and helps prevent scheduling conflicts.

Once connected, interviews and to-dos created in Trakstar Hire are automatically added to your Google Calendar. Your availability is also shared with Trakstar Hire, allowing colleagues to see when you're free or busy while scheduling interviews.

Note: You can only connect a Google Calendar that uses the same email address as your Trakstar Hire user account.

Before You Begin

Each user connects their own Google Calendar individually. A company administrator cannot enable Google Calendar synchronization for other users.

To complete the setup, you'll need:

A Trakstar Hire user account.
A Google account that uses the same email address as your Trakstar Hire account.

Connect Your Google Calendar

In Trakstar Hire, click the Settings gear in the lower-left corner.
Select Sync Calendar.
Click Connect a Google Account.
Choose the Google account you want to connect.
Review the requested permissions and click Accept to authorize the connection.
After authorization is complete, you'll be returned to Trakstar Hire, where your Google Calendar will appear as connected.

How Calendar Sync Works

After your calendar is connected:

Interviews and to-dos scheduled in Trakstar Hire are automatically added to your Google Calendar.
Your Google Calendar availability is used when scheduling interviews to help prevent double booking.
Colleagues can view your free/busy availability while scheduling interviews with you.

Viewing Team Availability

When scheduling interviews, Trakstar Hire displays availability based on the permissions configured in Google Calendar.

If you have permission to view a colleague's calendar in Google, you'll also be able to view their availability in Trakstar Hire.
If you do not have permission to view their Google Calendar, their availability will not be visible in Trakstar Hire, even if they have connected their calendar.

Important Notes

Google Calendar synchronization is configured per user.
Each user must connect their own Google account.
Only Google accounts with the same email address as the associated Trakstar Hire account can be connected.

If you need assistance connecting your Google Calendar or have questions about calendar integrations, contact the Trakstar Hire Support team.