Auto Generating Zoom links in Interview Invites
Important Note
Zoom is only able to connect to one Trakstar Hire account per Zoom login. If you have more than one Trakstar Hire account (or a "toggle account") currently you will only be able to connect Zoom to one of these Hire accounts at a time. We suggest connecting Zoom with the account you schedule interviews in most frequently and using the manual process for your other account(s).
The integration between Zoom and Trakstar Hire allows you to speed up your interview scheduling, by generating Zoom links automatically when creating interview invites.
Enabling the Integration
To enable the integration, each user will follow these steps:
Click on "Settings" on the lower left side of your Hire account. Then pick "Connected Applications"
Within this page, click to connect your Zoom account
You are then redirected to the Zoom login page, to enter your login details and approve the connection.
Next you are directed back to your Hire settings page, where you will now see the "Connect" button has changed to say "Disconnect." This means the connection was successful.
Generating a Zoom Link
To get started, click to create an interview from within the candidate's profile. Once inside the Interview Creation page, you will select "Zoom Meeting" as the meeting type.
You will see an information message that meeting details will be generated once the meeting is confirmed.
Candidates and Interviewers receive the Zoom details in the calendar invite
What if I try to schedule an interview, without Zoom connected?
If you pick the Zoom meeting type and don't have Zoom connected in settings, you will see a message letting you know to connect your account in order to auto generate meeting links. Otherwise, there is a way to enter the meeting details (url, ID and password) manually.
How do I disconnect the Zoom integration?
If you would like to disconnect the Zoom integration you can follow these steps:
Click on "Settings" on the lower left side of your Hire account. Then pick "Connected Applications"
Click "Disconnect" underneath the Zoom integration. A popup displays to confirm the disconnection. Click "Confirm Disconnect" to remove the integration.
When you disconnect the integration you will no longer be able to auto-create Zoom links on future interviews. Any previous links created for upcoming interviews will be maintained.
What if my team uses the waiting room feature?
When using the waiting room feature you need to make sure your settings allow other people to admit your candidates into the meeting, if you are not joining. Below are the correct waiting room settings for your account (set on a user by user basis):
