Coordinator Activity Report
Overview
The Coordinator Activity Report provides visibility into the work performed by stage coordinators throughout your hiring process. It helps you understand how candidate management tasks are distributed across your team and identify potential workflow bottlenecks or imbalances.
This report is especially useful when a small group of users is responsible for moving candidates through the hiring pipeline. By reviewing coordinator activity, you can identify gaps in your process, balance workloads, and ensure candidates continue progressing efficiently.
Access the Report
To open the Coordinator Activity Report:
-
Click the Reports icon in the left navigation menu.
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From the Reporting Dashboard, select Coordinator Activity.
Filter the Report
Use Add Filter at the top of the report to narrow the data displayed.
You can filter the report by:
- Opening
- User
- Date range
- Other available report filters
Filtering allows you to focus on specific openings, coordinators, or hiring activity relevant to your analysis.
View Coordinator Activity by Opening
If a user serves as the stage coordinator for multiple openings, you can drill down into their activity to view work completed for each opening individually.
This makes it easier to understand how coordinator responsibilities are distributed across different hiring efforts.
Report Metrics
Each value in the report represents an action performed in Trakstar Hire by the stage coordinator.
| Metric | Description |
|---|---|
| Candidates Screened | Candidates who have progressed beyond the initial plain stage but have not yet been interviewed, reviewed, or hired. |
| Reviews Initiated | Candidates who have entered a review stage and have been sent to reviewers. Review stages may occur before interviews, after interviews, or both, depending on your hiring workflow. |
| Candidates Hired | Candidates marked as Hired by the stage coordinator. Candidates marked as hired by another user are not included in this metric. |
| Candidates Manually Added | Candidates manually uploaded by your team instead of applying through another source. |
Note: The report does not display your organization's custom hiring stage names.
Export the Report
You can export Coordinator Activity data to Excel for additional analysis or record keeping.
The report includes separate Download as Excel options for:
- The overall Coordinator Activity report
- Individual opening drill-down views
Best Practices
Use the Coordinator Activity Report to:
- Balance coordinator workloads across your hiring team.
- Identify potential bottlenecks caused by uneven task distribution.
- Monitor hiring activity across multiple openings.
- Review coordinator contributions over time.
- Export activity data for additional reporting and analysis.