Can I pull a report on coordinator activities?
Yes! The Coordinator Activity Report will help you pull just this!
Very often, a small set of people are responsible for moving candidates forward in your hiring workflow and ensuring the pipeline is moving.
Knowing where these people stand in completing these tasks helps you to see if there are gaps in your workflows. The Coordinator Activity Report helps you see just this in one easy snapshot.
How do I access the report?
You can access this report from your reports dashboard, just as you do your other reports
Click the "Reports" icon on the left bar of your Trakstar Hire screen
This displays the Reporting Dashboard. From here, click on "Opening Activity" to view this report.
At the top of the report, you can filter the data by opening or by any of a large variety of filters, allowing you to narrow down on just the data you're looking to see. You can click "Add Filter" to filter this report:
How is this report useful?
Activities like scheduling interviews are usually time-consuming, so if certain team members are bearing more of the workload, it might result in inefficiencies in the hiring pipeline.
If a user is a Stage Coordinator across multiple openings, we can also drill down to view the activities across each opening:
The number in each column is populated when an action is taken in the system by the coordinator. Here are the specifics surrounding these actions:
Screened: Candidates that have made it into your candidate pool but have yet to be interviewed, reviewed, or hired. These candidates have made it out of that first Plain stage, but no interviews or reviews have yet to be conducted with them.
Reviews Initiated: Candidates that have made it into a Review Stage and sent for review by your team. Depending on how your team has your stages set up, Review Stages can be before or after an interview stage (or both!). Regardless of where the Review stage is in your pipeline, the report will reflect the correct number of candidates.
Candidates Hired: Candidates that have been "marked as Hired" within your Trakstar Hire account. NOTE: this column only accounts for candidates who were marked as hired by the stage coordinator. If they were marked as hired by another user, they will not reflect in this column on this report.
Candidates Manually Added: Candidates that your team uploaded themselves, instead of them auto-populating into your candidate pool.
Note: The names/titles of your stages will not reflect in your Coordinator Activity Report.
Download to Excel
As always, you can download this report to Excel to store or edit the data further. You will find a "Download as Excel" option for the overview report and a separate "Download as Excel" option after clicking to see specific candidates in an opening and their Time to Hire information:
What other reports are in Trakstar Hire?
Click here to check out our other reports!