Put a Candidate on Hold

If you want to pause a candidate's progress without rejecting or archiving them, you can place them On Hold. This temporarily removes the candidate from your active hiring pipeline and automatically returns them to the same stage on a future date that you specify.

When to Use the On Hold Status

Consider placing a candidate on hold when:

• A hiring decision has been delayed.
• The position has been temporarily paused.
• You want to revisit the candidate at a later date.
• The candidate is not ready to continue the hiring process but may be a good fit in the future.

Put a Candidate on Hold

1. Navigate to Candidates from the left navigation menu.
2. Open the candidate's profile.
3. In the Candidate Timeline, click the arrow next to Reject.

4. Select Put on Hold.

   

5. Choose the date when you want the candidate to re-enter the hiring process.

6. (Optional) Add a note explaining why the candidate is being placed on hold.

   

7. Save your changes.

What Happens When a Candidate Is On Hold?

After a candidate is placed on hold:

• The candidate is removed from your active hiring pipeline.
• The candidate no longer appears in your active candidate list.

• Their profile displays an On Hold status.

  

• On the selected date, the candidate is automatically returned to the same hiring stage they were in before being placed on hold.

Edit or Remove the Hold

You can update or remove the hold at any time.

From the candidate's profile:

1. Locate the Candidate Timeline on the right side of the profile.

2. Edit the scheduled hold date or remove the candidate from On Hold status.

   

The candidate will immediately return to the hiring pipeline if you remove the hold before the scheduled return date.

Best Practices

• Use On Hold instead of rejecting candidates you may want to consider again.
• Add a note so your team understands why the candidate was placed on hold.
• Review candidates returning from On Hold to ensure they continue through the appropriate hiring stage.
• Use On Hold for temporary pauses rather than long-term candidate storage.

Have questions? Email us at hire@trakstar.com!