Hiring & Filtering Candidates for High-Volume Openings

When you're hiring for high-volume roles, effective filtering can help you quickly identify your strongest candidates while ensuring promising applicants aren't overlooked.

This webinar walks through the filtering capabilities available in Trakstar Hire and demonstrates how to combine filters to narrow large candidate pools into manageable shortlists.

Note: This webinar was recorded when Trakstar Hire was known as Recruiterbox. While you may hear the previous product name during the recording, the functionality shown remains applicable.

Using Filters

Preset Filters

The Candidate List includes several built-in preset filters that appear on the left side of the candidate list. These provide quick access to commonly used candidate views.

Create Custom Filters

To build more targeted searches:

Navigate to the Candidate List.
Under Preset Filters, select + Add Filter.
Combine multiple filters to narrow your results based on your hiring criteria.

Using several filters together allows you to quickly locate specific groups of candidates.

Available Filter Types

Application Questions

Filter candidates based on responses submitted during the application process.

For example, you can filter candidates who:

Answered Yes to a question such as Do you have a driver's license?
Selected 5+ years for a question about driving experience.

Multiple application question filters can be combined.

Pending Tasks

View candidates with outstanding tasks assigned to a specific user.

This is particularly useful when:

Covering for teammates who are out of the office.
Monitoring incomplete recruiting activities.
Redistributing work across recruiters.

Candidate Assigned To

Filter candidates by the recruiter or team member currently assigned to them.

Opening Assigned To

Filter candidates based on the user assigned to the job opening.

Evaluation Rating

Locate candidates according to their interview or review ratings.

Keep in mind:

Candidate review ratings are included if any matching rating exists.
For interview evaluations, filtering uses the Overall Rating from the evaluation form.
Custom evaluation question responses are not included in this filter.

Time Spent in Current Stage

Use the candidate aging filter to identify candidates who have remained in their current hiring stage for a specified amount of time.

This helps you:

Prevent candidates from being overlooked.
Identify bottlenecks in your hiring workflow.
Keep hiring pipelines moving efficiently.

Saving Filter Groups

After creating a useful filter combination:

Select Save Filter Group.
Give the filter group a recognizable name.
Optionally set it as your default filter so it automatically loads whenever you open the Candidate List.

You can also choose one of the built-in preset filters as your default by navigating to:

Settings → App Preferences

Saved filters are available from the filter dropdown at the top of the Candidate List.

To rename or delete a saved filter:

Locate the saved filter.
Select the Edit (pencil) icon.
Rename or delete the filter as needed.

Compact vs. Expanded Candidate View

By default, the Candidate List uses Compact View, allowing you to see more candidates on a single page.

If you'd like additional context for each candidate, switch to Expanded View using the toggle in the upper-right corner of the Candidate List.

Expanded View displays additional activity, such as upcoming interviews and other candidate events.