How to Create Template Job Openings for Future Postings

Creating template job openings helps your team save time and maintain consistency when creating new job postings. You can create a single template for all positions or build separate templates for different departments, teams, or roles.

Why Use Template Openings?

When you create a new opening from a template, Trakstar Hire copies the following information into the new opening:

Job description
Additional job fields
Hiring stages
Application form questions
Users assigned to the opening

Using a template allows you to build the standard structure of your hiring process once, then reuse it whenever you need to create a new opening.

Create a Template Opening

Template openings are created the same way as regular openings, with a few recommended best practices.

1. Give the Template a Clear Name

Use a naming convention that makes templates easy to find, such as:

Template – Sales
Template – Customer Success
Template – Software Engineer

This makes searching for templates much easier when creating future openings.

2. Add Reusable Job Description Content

Include information that remains the same across similar positions, such as:

Company overview
Benefits
Equal opportunity statement
Standard expectations

Leave role-specific details to be completed after you copy the template into a new opening.

3. Configure Your Hiring Workflow

Add the hiring stages and application questions your team uses most often.

These settings can still be modified after you create a new opening from the template, so you can customize them as needed for each position.

4. Keep the Opening Internal

Set the opening status to Used Internally.

This prevents the template from being published to your careers page or job boards while keeping it available for future use.

Create a New Opening from a Template

After your template has been created:

Begin creating a new opening.
On the first page of the opening creation process, locate Copy Details From.
Search for your template (for example, by searching for Template).
Select the template opening.
Trakstar Hire copies the saved information into your new opening.
Update the copied opening with the details specific to the position you're hiring for.
Continue creating and publish the opening when you're ready.

Best Practices

Create one template for each department or frequently hired role.
Include only information that is consistent across similar positions.
Keep templates in an internal status to prevent accidental publication.
Review and update templates periodically so future openings use the latest hiring process and company information.