Interview Excel Report

The Interview Excel Report exports interview scheduling and evaluation data from Trakstar Hire into a Microsoft Excel file. Use this report to analyze interview activity, monitor scheduling trends, review interviewer participation, and build custom reports outside of Trakstar Hire.

Generate the Interview Report

To export an Interview Excel Report:

Select the Reports icon from the left navigation menu.
At the bottom of the Reports Dashboard, select Excel Reports.
Choose a reporting date range:
- A predefined date range, or
- A custom date range.
Under Choose a report, select Interview Report.
Select Generate Report.

The completed report is emailed to the address associated with your Trakstar Hire user account.

Note: Reports are typically delivered within 10 minutes. If you don't receive the email, check your spam or promotions folder before contacting Trakstar Hire Support.

Report Contents

The Interview Excel Report includes information about scheduled interviews, interview participants, and completed interview evaluations.

Opening Information

Each interview record includes information about the associated opening, including:

Opening Public ID
Opening name

Candidate Information

The report also includes candidate details, such as:

Candidate ID
Candidate name
Candidate email address

Interview Details

For each scheduled interview, the report includes:

Interview stage
Interview scheduler
Date and time of the interview
Interview type (for example, Zoom, Microsoft Teams, Phone, or Google Meet)
Assigned interviewer

Evaluation Activity

If interview feedback has been submitted, the report also includes:

Date and time the evaluation was completed

Cancelled Interviews

If an interview was cancelled, the report includes:

Date and time the interview was cancelled

Frequently Asked Questions

Can I customize which columns are included?

No. The Interview Excel Report always exports the complete set of available columns.

If there are columns you don't need, you can remove them after downloading the Excel file.

Can I export data for only specific openings or candidates?

No. The report includes all interview records within the selected date range.

After downloading the report, you can use Excel filters or sorting to isolate specific openings, candidates, interviewers, or interview types.

Can I filter or sort the report?

Yes. Once downloaded, you can use Microsoft Excel's built-in filtering and sorting tools to organize the data as needed.

Can I export the report in another format?

The report is generated as an Excel (.xlsx) file.

If needed, you can import the file into Google Sheets or other spreadsheet software.

Can reports be emailed to someone who isn't a Trakstar Hire user?

No. Reports are sent only to the email address of the user who generated them.

If someone else needs a copy, you can forward the downloaded report after receiving it.

What should I do if I don't receive the report?

If the report doesn't arrive:

Wait up to 10 minutes.
Check your spam or promotions folder.
Contact Trakstar Hire Support if you still haven't received the email.

Best Practices

To get the most value from the Interview Excel Report:

Export reports regularly to monitor interview activity over time.
Filter by interviewer to review interview distribution across your hiring team.
Review evaluation timestamps to identify delays in interview feedback.
Analyze interview types to understand how your team conducts interviews and identify scheduling trends.