Excel Report: Interviews
The Excel reports within Hire allow you to pull comprehensive data to view and work with outside the system. This article will cover the details of the Interview Reports within the Excel reports.
Steps to pull the report
Click the " Reports" icon on the left bar of your Trakstar Hire screen
Click on "Excel Reports" at the bottom of your Reports Dashboard
You can select one of our pre-configured time frames, or select the ‘Custom’ option to enter your preferred date range
Select “Interview Report”, and then Click "Generate Report" at the bottom of the page and the report will be emailed to you
Note: The report should land in your inbox within ten minutes. Be sure to check your spam / promotions folders! If you still don’t see it, give us a shout at hire@trakstar.com for us to investigate
Data in the Interviews Report
What data is shown in this report? Let's break down each field and column in the Excel report.
- Opening Public ID: A public, unique, system-generated ID code that is specific to a job opening
- Opening Name: The job opening the candidate applied to / was assigned to
- Candidate ID: A internal, unique, system-generated ID that is specific to a candidate
- Candidate Name: Candidate name
- Candidate Email: Candidate email address
- Interview Stage: The stage the candidate was in when the interview was scheduled
- Interview Scheduler: The person who scheduled the interview between the candidate and the interviewer
- Time of Interview: The date and time of the scheduled interview
- Interview Type: The type / medium of interview such as Zoom, Phone, Google Meets, etc
- Interviewer: The user who is scheduled to interview the candidate
- Time of Evaluation: If the interviewer left evaluation feedback, this would be the date and time they left it
- Cancelled On: If the interview were cancelled, this would show the date and time of that cancel
Frequently Asked Questions
If you aren’t finding your question or answer here, feel free to reach out to us at hire@trakstar.com, and we’d be happy to help!
Can I customize what this report pulls?
The system is hardcoded to pull all the data fields that are in this report. If there is a column in this report you don’t need, you can always delete it from the Excel file once you’ve downloaded it!
Can I only pull the data for specific openings or candidates?
This report was designed to pull the data for all openings within the date range you select. Once you’ve downloaded the Excel file, you can sort the report by openings and remove the ones you do not wish to see.
How do I sort or filter the data in the Excel file?
Once you download the Excel file, you can filter or sort the data in a number of ways that fits your needs. Here is how you can learn about filtering in Microsoft Excel.
Can I download this report in any other format?
The system automatically puts the report in Excel format, but you can upload to Google Sheets if you’d like!
Can the system send reports to non-users?
When generating a report, the system will email the report to the user’s email address who generated the report. You can always forward the report to a non-user once you receive the report.
What if the report doesn’t come to my email?
Please check your spam folder to make sure the report hasn't landed there. If you still can't locate it, please reach out to us at hire@trakstar.com.