EEOC Questionnaire and Reporting

Trakstar Hire allows you to collect Equal Employment Opportunity Commission (EEOC) information from candidates and generate compliance reports for your organization. The EEOC questionnaire is voluntary for candidates and is designed to help employers meet applicable reporting requirements while reducing bias during the hiring process.

Important: By default, Trakstar Hire uses the EEOC questionnaire for non-federal contractors. If your organization hires for federal contractor positions, Trakstar Hire provides an alternative questionnaire that meets those reporting requirements. Contact Trakstar Hire Support to have your account configured for the federal contractor version.

Send the EEOC Questionnaire to Candidates

You can send the EEOC questionnaire as part of your candidate communications.

The questionnaire link can be added to:

• Individual candidate emails
• Automatic response emails
• Email templates

To include the questionnaire, insert the EEOC questionnaire link when composing a message.

Candidates can then complete the questionnaire using the link you provide.

Best Practice: If your organization collects EEOC information, include the questionnaire in your automatic application response so candidates receive it immediately after applying.

Include the EEOC Questionnaire in an Application

Instead of sending the questionnaire by email, you can present it immediately after a candidate submits an application.

To enable the questionnaire:

1. Open the job opening.

2. Enable the EEOC Questionnaire option.

   

This setting is configured individually for each opening.

When enabled, candidates who apply through that opening are prompted to complete the EEOC questionnaire after submitting their application.

Is the Questionnaire Required?

No.

By law, completing the EEOC questionnaire is entirely voluntary. Candidates may:

• Complete the questionnaire.
• Skip individual questions.
• Exit without submitting any responses.

Choosing not to respond does not prevent a candidate from completing their application.

Which Candidates See the Questionnaire?

The EEOC questionnaire is shown only to candidates who apply through the Trakstar Hire application form for an opening where the questionnaire is enabled.

Candidates added through other methods are not automatically shown the questionnaire, including those added through:

• Job boards that use third-party application flows
• Single or bulk uploads
• Email forwarding
• Employee referrals
• External recruiting agencies or partner portals

If needed, you can send these candidates the EEOC questionnaire separately using a candidate email.

Can the EEOC Questions Be Added to a Custom Application Form?

No.

The EEOC questionnaire includes legally required language and must remain separate from your custom application questions.

Using the built-in EEOC feature also ensures that:

• The questions remain optional.
• Responses are stored separately from the candidate profile to help reduce bias during the hiring process.
• Responses are included in the appropriate compliance reports.

If similar questions are added directly to a custom application form, the responses appear in the candidate profile instead of being stored for EEOC and OFCCP reporting.

Access EEOC and OFCCP Reports

EEOC questionnaire responses are available through the Compliance Reports section.

To generate a report:

1. Select the Reports icon from the left navigation menu.

   

2. Open Compliance Reports.

   

3. Choose either:
   • EEOC Report, or

   • OFCCP Report.

     

4. Select the reporting date range.
5. Select Generate Report.

The report is emailed to the address associated with your Trakstar Hire account.

EEOC Report vs. OFCCP Report

Both reports use the same questionnaire responses but present the data differently.

Do EEOC Responses Appear on the Candidate Profile?

No.

EEOC questionnaire responses are not displayed on the candidate profile.

Responses are available only through the EEOC Report and OFCCP Report, helping separate demographic information from the hiring process.