Approve Job Openings

The Opening Approval feature allows you to send a draft job opening to another user for review before it is published. The reviewer can approve or reject the opening, helping teams collaborate on job posting content before it goes live.

Before You Begin

A Super Admin must enable Opening Approvals before anyone can use the feature.

To enable it:

Go to Settings > Opening Approvals.
Turn the feature on.

Once enabled, users can send draft openings for approval.

Send an Opening for Approval

You can send an opening for approval after configuring its hiring workflow or anytime while the opening remains in Draft status.

To request approval:

Open the draft opening.
Select Send for Approval.
Choose the user who will review the opening.
Submit the approval request.

Approval Rules

Each opening can be sent to one approver.
The approver must already be a Trakstar Hire user.
Most user types can approve openings.
Hiring Team Members cannot approve openings unless they are also assigned as a Job Admin for that opening.
Once assigned as the approver, the user is automatically added to the opening as an Other Member.

The assigned approver receives:

An email notification
A notification on the Openings Dashboard indicating a pending approval

Review an Opening

The assigned approver opens the job opening and can choose to:

Approve the opening
Reject the opening

If the opening is approved

The opening remains saved as a Draft.
The person who requested approval receives a notification that the opening has been approved.

If the opening is rejected

The opening remains saved as a Draft.
The requester receives a notification that the opening was rejected.

If changes are needed after a rejection, edit the opening and submit it for approval again.

The approval or rejection status is also reflected on the Openings Dashboard.

Disable Opening Approvals

You can disable the feature at any time from Settings > Opening Approvals, provided that:

All pending approval requests have been completed.
No draft openings are currently awaiting approval.