Leave Comments on a Candidate Profile
Comments allow recruiters and hiring team members to collaborate directly within a candidate's profile. You can use comments to share feedback, ask questions, document decisions, and keep recruiting conversations in one place.
Comments become part of the candidate's activity history, making it easy for everyone involved in the hiring process to stay informed.
Add a Comment
To leave a comment on a candidate profile:
- Open the candidate's profile.
- Locate the Comments section.
- Enter your comment.
- Click Post (or the equivalent action to save the comment).
Your comment is immediately added to the candidate's profile for users with access to the opening.
Mention a Team Member
If your account supports mentions, you can notify another user by mentioning them in your comment.
Type @ followed by the user's name, then select them from the list.
The mentioned user receives a notification, making it easy to request feedback or bring attention to a candidate.
Request a Response from a Teammate
If you need a teammate to respond to your comment, you can mark the comment as Waiting for reply.
When you mention a teammate in a comment and mark it as Waiting for reply, the assigned user receives a notification on their Dashboard indicating that a response is required.
This helps ensure important questions and requests don't get overlooked during the hiring process.
Mark a Comment as Waiting for Reply
When creating or editing a comment:
- Mention your teammate using @.
- Enable Waiting for reply.
- Post the comment.
The comment is marked as awaiting a response until the requested teammate replies or the status is removed.
Remove the Waiting Status
If you no longer need a response, you can remove the requirement.
To do this:
- Locate the comment.
- Click the pencil icon.
- Turn off Waiting for reply.
The comment will remain in the candidate's history, but it will no longer appear as requiring a response.
Mark the Comment as Waiting Again
If your teammate replies but additional follow-up is still needed—for example, they respond with "I'll get back to you on this"—you can mark the comment as Waiting for reply again.
This allows you to continue tracking outstanding conversations until all necessary information has been provided.
You can also mark a comment private later on by clicking the 3-dot icon next to the note and selecting the "Mark as private" option:
View Comment History
All comments remain attached to the candidate profile, creating a running history of communication throughout the hiring process.
This allows hiring teams to:
- Review previous discussions.
- Understand recruiting decisions.
- Reference interview feedback.
- Maintain context as candidates move through the hiring process.
When to Use Comments
Comments are useful for documenting information such as:
- Interview feedback
- Candidate strengths
- Areas of concern
- Hiring recommendations
- Follow-up reminders
- Questions for other recruiters or hiring managers
Keeping these conversations within the candidate profile helps centralize communication and reduces the need for external emails or chat messages.
Best Practices
- Keep comments professional and relevant to the hiring process.
- Use comments to share information that will help other hiring team members evaluate candidates.
- Mention teammates when you need their attention or feedback.
- Review existing comments before adding new information to avoid duplicate discussions.
- Record important hiring decisions so they remain part of the candidate's history.