Moving from Your Old ATS to Trakstar Hire

Transitioning to a new Applicant Tracking System (ATS) is an exciting step. Trakstar Hire provides tools to help you bring your historical candidate data into the system and get your hiring process up and running efficiently.

What Should I Do With My Exported Data?

When leaving another ATS, you will typically receive an export of your data in one or more of the following formats:

  • JSON file
  • CSV file
  • ZIP file containing resumes
  • A combination of the above

If Your Data Is Exported as a JSON File

Before importing your data into Trakstar Hire, you'll need to convert the JSON file into a spreadsheet format so you can review, edit, and prepare the data.

You can:

  • Use a JSON-to-spreadsheet conversion tool.
  • Use Microsoft Office tools to convert the file.
  • Work with your internal IT team to determine the best conversion method for your organization.

Once the data has been converted into a spreadsheet, you can prepare it for upload and save it as a CSV file.


If Your Data Is Exported as a CSV File or ZIP File of Resumes

Good news! These file types are already close to being ready for upload.

You will simply need to make any necessary edits and organize the files according to the recommendations outlined below before importing them into Trakstar Hire.

What Data Can Be Moved Into Trakstar Hire?

Trakstar Hire supports bulk uploads of historical candidate data.

However, some information from your previous ATS cannot be imported because it is specific to the configuration of that system.

Candidate Data

You can bulk upload historical candidate information into Trakstar Hire.

Openings and Job Configuration

Trakstar Hire does not support bulk importing:

  • Job openings
  • Hiring stages
  • Application questions
  • Automated response emails
  • Evaluation forms

These elements are unique to each Trakstar Hire account and are designed to be configured directly within the platform.

During onboarding, the Trakstar team will help you translate your existing hiring process into Trakstar Hire and can assist with creating template openings to simplify future hiring workflows.

What Does the Onboarding Process Look Like?

A member of the Trakstar onboarding team will work directly with you throughout your implementation.

They will help you:

  • Learn the system
  • Configure your hiring process
  • Set up openings
  • Understand candidate management workflows
  • Answer questions about importing and organizing data

While the onboarding team is available to guide and support you, your organization is responsible for preparing and uploading candidate data into the system.

Ready to Import Candidates?

There are three ways to bulk upload candidate information into Trakstar Hire:

Option 1: Upload a Spreadsheet of Candidate Data

Upload a CSV file containing candidate information.

Option 2: Upload a ZIP File of Candidate Resumes

Upload a compressed ZIP file containing candidate resumes.

Option 3: Upload Both Candidate Data and Resumes

Upload:

  • A spreadsheet containing candidate information
  • A ZIP file containing candidate resumes

This option helps create a more complete candidate profile within Trakstar Hire.

Additional guidance is available for:

  • Converting spreadsheets into the correct format
  • Compressing resume files for upload
  • Managing candidates after the import process is complete

How Should I Organize My Data?

When importing candidates, you can determine where they will appear within Trakstar Hire by assigning them to:

  • An opening
  • A hiring stage
  • A source
  • A label

Planning your file structure before uploading will help ensure candidates are organized correctly from the start.

How Should I Split My Files for Upload?

All candidates included in a single CSV upload will receive the same:

  • Opening assignment
  • Source
  • Labels
  • Upload destination

Because of this, it is important to divide your candidate data into separate spreadsheets based on how you want candidates organized.

Split by Opening

Group candidates into separate spreadsheets based on the opening to which they should be assigned.

Use this approach when candidates belong to different jobs or positions.

Split by Source

If candidates for the same opening came from different sources, create separate spreadsheets for each source.

Examples include:

  • Job boards
  • Career fairs
  • Employee referrals
  • Recruiting agencies

This helps maintain accurate source tracking within Trakstar Hire.

Split by Stage

If you have active candidates currently progressing through your hiring process, consider separating spreadsheets by hiring stage.

This allows candidates to be uploaded directly into the appropriate stage of the hiring pipeline, helping maintain continuity during your transition to Trakstar Hire.

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