How to Create a Job Opening

Creating a job opening is the first step toward attracting candidates. Trakstar Hire guides you through the setup process, allowing you to configure the job details, hiring workflow, and application experience before publishing.

Create a New Opening

To create a new opening:

  1. From the left navigation menu, select Openings.
  2. Click Create Opening.
  3. Enter the public job details, including:
    • Opening title
    • Location
    • Job type
    • Team (if applicable)
    • Job description


Copy Information from an Existing Opening (Optional)

If you've previously created a similar opening, select Copy Details From in the upper-right corner of the page to reuse information from another opening.

This can save time by carrying forward existing opening details.


Select the Job Location

When entering the location, choose one of the suggested locations from the Google dropdown list.

Selecting one of the suggested locations helps ensure accurate placement when posting to supported job boards.


Add Internal Opening Details

Below the public job information, you can complete internal-only fields.

These fields:

  • Are configured under Settings > Opening custom fields
  • Are visible only to users logged into Trakstar Hire
  • Are not displayed to candidates

Create Custom Fields

To create additional opening fields:

  1. Go to Settings > Opening custom fields.
  2. Select Add New Field.
  3. Configure the field as needed.

To create a dropdown field:

  1. Set the Field Type to Single-select list.
  2. Add the available options.
  3. Save the field. Trakstar Hire creates the dropdown automatically.

Configure the Hiring Workflow

After entering the opening details, select Save and Proceed.

On the workflow page:

  • Review the hiring stages.
  • The first stage becomes the default stage for new applicants.
  • Edit a stage by selecting the pencil icon.
  • Reorder stages by dragging the handle beside each stage.
  • Select + Add a stage to create additional stages.

When finished, select Next.


Configure the Application Process

On the next screen you can:

  • Customize the application form.
  • Enable an automated response for applicants.

Publish or Submit for Approval

Depending on your organization's configuration:

  • Submit the opening for approval if Opening Approval is enabled.
  • Or publish the opening immediately by selecting the blue publish arrow.

After publishing or submitting for approval, select View Opening Details to open the completed job record.


Questions? Reach out to us at hire@trakstar.com!

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