Add a Single Candidate

You can manually add an individual candidate to Trakstar Hire by uploading a resume or entering the candidate's information yourself. During the process, you can optionally assign the candidate to an opening, place them in a hiring stage, and add additional details to their profile.

Before You Begin

When adding a candidate, you can:

• Upload a resume to automatically populate the candidate's contact information.
• Enter the candidate's details manually if you don't have a resume.
• Optionally assign the candidate to an opening and hiring stage.
• Add additional information, such as a source, label, or description.

Add a Candidate

1. From the left navigation menu, select Candidates.
2. Click + Add Candidate.

3. Select Add Single Candidate.

   

4. Choose one of the following options:

   • Upload a resume to automatically parse the candidate's name, email address, and phone number. Review the imported information before creating the candidate to ensure it is accurate and complete.

     

   • Enter the candidate's information manually using the form below the upload area.

5. (Optional) Select an Opening and Stage to assign the candidate.

   

6. (Optional) Expand More Options to add:
   • A Label
   • A Source

   • A Description

     

7. Click Create Candidate. The candidate profile is created and becomes available in your account.

   

Duplicate Detection

After a candidate is created, Trakstar Hire automatically checks for potential duplicate records based on the candidate's email address.

If a possible duplicate is found:

• A red duplicate indicator (double cross) appears next to the candidate's name.
• Select the indicator to review the potential duplicate records before taking further action.

Unassigned Candidates

If you create a candidate without assigning them to an opening, the candidate is assigned to the user designated to manage unassigned candidates.

A Super Admin can configure this assignment in Settings by selecting the Unattached candidates

User Permissions

Users with roles below Super Admin can:

• Add candidates to openings they have access to.
• View candidates within those openings.
• View candidates they have uploaded themselves.

Access to other candidates and openings depends on the permissions assigned to the user.

Best Practices

• Upload a resume whenever possible to reduce manual data entry.
• Assign candidates to an opening and stage during creation to keep your hiring pipeline organized.
• Add a source and label to improve reporting and candidate organization.
• Review duplicate warnings before creating additional candidate records.

Questions? Feel free to write to us anytime! hire@trakstar.com