Reject Multiple Candidates at Once

You can reject multiple candidates simultaneously to save time when managing your hiring pipeline. Bulk rejection allows you to reject selected candidates from the Candidates page without processing each candidate individually.

Before You Begin

Keep the following in mind when using bulk rejection:

• Candidates cannot see that other candidates were rejected at the same time.
• Most accounts can reject up to 20 candidates in a single selection.
• Some subscription plans include the ability to reject all candidates in a filtered list, even if the list contains more than 20 candidates.

Reject Multiple Candidates

1. From the left navigation menu, select Candidates.

   

2. Locate the candidates you want to reject. You can use search, filters, or sorting options to narrow the list.
3. Select the checkbox next to each candidate you want to reject.

4. To select every candidate displayed on the current page, select the checkbox at the top of the candidate list.

   

5. Click Reject from the toolbar.
6. If any selected candidates have scheduled interviews, review the prompt and resolve any required actions before continuing.
7. Complete the rejection process.

Reject More Than 20 Candidates

If your account supports rejecting all candidates in a filtered list, you can reject more than the 20 candidates displayed on the page.

1. Apply filters to display the candidates you want to reject.
2. Select the checkbox at the top of the candidate list.

3. Select Select all candidates in this list when the option appears.

   

4. Click Reject and complete the rejection process.

Bulk rejections are processed over a short period to reduce system load. During processing, you'll see an indicator showing the progress of the remaining candidates.

Note: If you don't see the option to select all candidates in a filtered list, your current subscription may not include this feature. Contact Trakstar Support for more information.

Scheduled Interviews

If one or more selected candidates have scheduled interviews, Trakstar Hire prompts you to review those interviews before completing the rejection.

Resolve any required interview actions before continuing with the bulk rejection.

Frequently Asked Questions

Can candidates tell they were rejected as part of a bulk action?

No. Candidates cannot see whether they were rejected individually or as part of a bulk rejection.

How many candidates can I reject at once?

Most accounts can reject up to 20 candidates at a time. Some subscription plans allow you to reject every candidate in a filtered list, even when it includes more than 20 candidates.

Why don't I see the option to reject all candidates in a filtered list?

This capability is available only on certain subscription plans. If the option isn't available in your account, contact Trakstar Support to learn whether it's available for your subscription.

Best Practices

• Use filters to identify candidates before performing a bulk rejection.
• Review scheduled interviews before rejecting candidates to avoid interrupting planned interviews.
• Confirm you've selected the correct candidates before completing the action.
• Use meaningful rejection reasons (if configured for your account) to improve reporting and hiring analytics.

Reach out to us at hire@trakstar.com if you have any questions!