Send Email to Multiple Candidates

Trakstar Hire allows you to send the same email to multiple candidates at once, making it easy to communicate with groups of applicants throughout the hiring process.

How Many Candidates Can I Email at Once?

Most accounts can send a bulk email to up to 20 candidates at one time.

Some subscription plans allow you to send emails to all candidates in a filtered list, even if more than 20 candidates match your search.

If you do not have this option and would like to learn more, contact Trakstar Support.

Send a Bulk Email

To send the same email to multiple candidates:

1. Click Candidates from the left navigation menu.

   

2. Locate the candidates you want to contact.
   • You can use Advanced Search, filters, sorting, or any other search method to narrow the list.
3. Select the checkbox next to each candidate you want to email.

To select every candidate currently displayed on the page:

1. Click the checkbox at the top of the candidate list.

   

2. This selects the candidates currently shown on the page (typically up to 20).
3. Click Email at the top of the page.
4. Compose and send your message.

• Find the candidates you'd like to send the message to (you can use the advanced search or the sort options on the left - or any way you please!)
• Once you have found the candidates, click the check box beside those you would like to send the message to. 
• If you want to send a message to all candidates on the page - select the box at the top of the candidate's list.  This will select the twenty candidates displayed!
• Click Email from the top screen, and the compose window will appear.

Email More Than 20 Candidates

If your subscription supports emailing an entire filtered list:

1. Filter the candidate list to display the candidates you want to contact.
2. Click the checkbox at the top of the candidate list.

3. When prompted, select all candidates in this list, not just the candidates currently displayed.

   

4. Click Email to compose your message.

You'll see a pop-up letting you know the request is processing. Emails are sent in batches over a short period of time to help prevent spam delivery issues.

Once all emails have been delivered, you'll receive a confirmation email.

Will Candidates Know It Was a Bulk Email?

No. Even though multiple candidates receive the same message, recipients cannot see that other candidates were included.

Each email is delivered as an individual message. A copy of the email is also saved in the Email tab of each candidate's profile.

Need Help?

If you have questions about bulk candidate emails or your subscription includes, contact Trakstar Support.

Don't see this option in your account? Reach out to us at hire@trakstar.com to learn more about it!