Trakstar Hire Insights
Trakstar Hire Insights provides interactive analytics that help you measure recruiting performance, monitor hiring trends, and evaluate the effectiveness of your hiring process. The dashboard combines key recruiting metrics into a single view, making it easier to understand how your team is performing over time.
Insights data refreshes automatically once per day, providing up-to-date reporting without requiring manual updates.
Access Trakstar Hire Insights
To open the Insights dashboard:
- Sign in to Trakstar Hire.
-
Select Insights from the left navigation menu.
Insights Dashboard Overview
- What information can Insights help you take a closer look at?
- How are job application volumes trending for our company?
- Can I quickly identify and share our recent and historical hiring trends with others?
- What are our most popular job openings by applicant and hiring volume?
- How long does it take to fill published openings of various types, and how long do candidates take to move through our recruiting process?
- How many applications and interviews are happening to hire a single new employee?
- What are the prevalence and comparative time to hire from various hiring sources?
Note: Access to Insights depends on your user permissions.
Filter Dashboard Data
Use the filters at the top of the dashboard to customize the information displayed across all reports.
Available filters include:
-
Date Range
-
Opening Current Status
-
Opening Publisher
-
Opening Coordinator
-
Opening
Changing a filter updates every visualization on the dashboard.
Interactive Filtering
Many charts also support interactive filtering.
You can:
- Click a chart element to filter the remaining reports.
- Click the same element again to remove the filter.
- Drill into time-based charts to view data by year, quarter, month, or week (where available).
Dashboard Reports
Pipeline Trends
The Pipeline Trends chart displays recruiting activity over time, including:
- Applications received
- Interviews completed
- Hires made
Use this report to identify hiring patterns and recruiting volume throughout the selected date range.
Hiring Funnel
The Hiring Funnel visualizes how candidates move through your hiring process.
The report includes metrics such as:
- Total applicants
- Candidates screened
- Candidates interviewed
- Candidates hired
It also calculates recruiting efficiency, including:
- Applicants per hire
- Interviews per hire
- Interviews per candidate
These metrics help identify bottlenecks within your hiring process.
Top 10 Openings by Applicant Volume
This report highlights the ten job openings that received the highest number of applications during the selected reporting period.
Use this visualization to identify which positions generate the greatest applicant interest.
Hiring Activity
The Hiring Activity treemap compares:
- Hiring volume by opening
- Interview effort required for each opening
Selecting an opening filters the remainder of the dashboard to display data for that specific position.
Calculations
Hires Made: Sum of Candidates Hired
- Total Count of Hires Made by Opening Name within stated Date Range and about relevant filters
Interviews per Hire Ratio: Interviews Scheduled/Hires Made
- Number of Interviews Scheduled compared to Hires Made within stated Date Range and about relevant filters
Visualization Assumptions
- The size of each cell in the tree map corresponds to the count of Hires Made by Job Opening
- The color of each cell in the tree map corresponds to the Interviews per Hire ratio, where the darker green and red colors signify openings that requires more interviews to fill
Average Time to Hire
The Average Time to Hire report measures the number of days between:
- A candidate's application date
- The date the candidate is marked as Hired
Both average and median values are displayed to help evaluate recruiting speed.
Filter Actions
- Clicking on the bar within a monthly time segment on the chart will enable the capability to ‘drill down’ from monthly to weekly data views or to ‘drill up’ to quarterly or annual data views
Average Time to Fill
The Average Time to Fill report measures the amount of time between:
- The date an opening is published
- The date candidates are hired
This metric helps evaluate how quickly positions are filled after becoming available.
Filter Actions
- Clicking on the bar within a monthly time segment on the chart will enable the capability to ‘drill down’ from monthly to weekly data views or to ‘drill up’ to quarterly or annual data views
Hires by Hiring Source
The Hiring Source report shows which recruiting sources produce successful hires.
Use this information to evaluate the effectiveness of job boards, referrals, career sites, and other recruiting channels.
Hired Candidate Details
The Hired Candidate Details table provides detailed reporting for individual hires.
Available information includes:
- Candidate name
- Opening
- Hire date
- Time to Hire (days)
The table can be sorted and exported for additional reporting.
Conditional formatting highlights candidates with shorter or longer hiring timelines.
Understanding Insights Data
Insights reporting differs from standard Trakstar Hire reports.
If candidate or opening records are deleted:
- Standard reports remove deleted records.
- Insights retains anonymized historical data to preserve long-term reporting trends while protecting privacy.
Because of this difference, totals shown in Insights may not exactly match totals displayed in standard reports.
Data Refresh Schedule
Insights data refreshes automatically once each day at 8:00 AM UTC.
Recent activity may not appear until the next scheduled refresh.
Need Help?
Want to learn more? Check out the eLearning course!
If you have questions about Trakstar Hire Insights, contact the Trakstar Hire Support team at hire@trakstar.com.