An Introduction to Reports
Trakstar Hire collects data as you hire, and organizes it into easy-to-understand reports. A glance at the right report shines a light on your organization’s hiring efforts and helps you zero-in on problems, both big and small, providing valuable insight into your hiring process.
The full suite of reports allows you to to take a peek at your hiring process, and pinpoint issues at a glance!
Don't see all of these reports available in your account? Reach out to us at firstname.lastname@example.org for more information!
Where do I find the reports?
You can access the reports via the navigation bar, on the left side of the window. Click on the bar graph icon to find them!
Visual reports are broken up into three categories: Candidates, Openings, & Users. In addition, there are the Excel reports - these reports will be emailed to you directly as an Excel file, allowing you to take action, format, and use formulas to find the exact data you are looking for
The Candidates report share details on where your candidates are in the hiring process.
- Candidate Sources: Where are your best candidates coming from?
Knowing what sources across the web bring you the stellar finds is an incredibly valuable metric for your team's hiring.
The candidate source report shows you where your candidates are coming from. Just because a source is bringing you a lot of candidates, doesn't mean it's bringing you high quality candidates. This report also helps you see which sources are bringing you quality candidates, through filtering by how far they made it in your hiring process.
Use this report to refine where you'd like to concentrate your sourcing efforts.
- Candidate End States: Where do candidates end up in the hiring process and why?
In most hiring workflows, most candidates end up without being hired. Each application that does not potentially turn into a hire costs the hiring team valuable time.
This report contains two views: decision reasons, which details why the decision was taken on a candidate, and decision rate at stage, which details what point in your hiring process the decision was taken on a candidate.
Review decision reasons to see how to alter your job description, application form, or hiring plans to reduce the number of non-fit applicants that are applying to your positions.
Use the decision rate at stage to review when candidates are exiting your hiring process. Inefficient hiring process will show the majority of decisions in the first one or two stages of hiring - and only a few candidates progressing in to later, more time intensive hiring stages.
Use this report to gain insights and help you identify patterns among the candidates who have exited the hiring process, which improves your overall hiring efficiency.
- Stage Movement: How fast are candidates moving through your hiring stages?
The stage movement report helps you to understand how long candidates are spending, on average, in a particular stage.
Organized by opening, you can compare your average times across openings, to determine where your outliers are in your hiring speed. Great candidates are won through an awesome hiring process - and they don't stay on the market long.
Use this report to help eliminate bottlenecks or speed up slow parts of your hiring process.
- Compliance Reports
The compliance reports contain two different reports: the EEOC report, which is anonymized data organized by opening, and the OFCCP report, which identifies which candidate answered the particular EEOC questions.
Use these reports to help your team prepare data for your own EEO regulations.
The Openings reports share details on your openings.
- Hiring Pipeline: How does your hiring pipeline look for each of your openings?
Knowing where candidates are in your hiring pipeline is essential - it helps you see if there are sticky points, or bottlenecks in your process. Organized by opening, you can quickly see how many candidates are in each stage of the hiring process, as well as decisioned states.
The Hiring Pipeline Report has two views - the Current Snapshot shows you where candidates are right now in your hiring process. The Funnel View helps you see how they've progressed through your hiring stages overtime.
Use this report to identify process bottlenecks and see progression of candidates in your hiring process.
- Opening Activity: What has been going on with your openings?
The opening activity report lets you see what's happening in each of your openings, at an overall glance.
This helps you to know how your openings are getting along individually, or compared to each other.
Use this report to get an overall view of what is happening in your hiring process, from an opening level.
- Time to Hire: How long do you typically take to hire a candidate?
The Time to Hire report allows you a glimpse at the time it takes for candidates to move through your hiring process. This report displays the time it takes from the point of application, until a candidate is marked as hired.
Use this report to understand the time candidates spend in your hiring process can help you identify any delays in your workflow, and improve your candidate experience - because no one wants to be left waiting around
The Users reports allow you to check in on your users and see how they are performing.
- Interviewers & Reviews: How are your interviewers & reviewers performing?
The Interviewers & Reviewers report provides detailed insights regarding the team members involved in the hiring process and how they're evaluating candidates.
Specifically this report looks at the number of times each user is giving the different candidate rankings, as well as how long it's taking for them to leave their interview or review feedback.
This report has two views - a view for interviews and a view for review requests.
Use the data in this report to coach your team on speedy and well rounded feedback.
- Coordinator Activity: What have your opening coordinators been up to?
The folks on your team are a key piece in your hiring process, in moving candidates forward in your hiring workflow, and ensuring the pipeline is moving.
The Coordinator Activity Report helps you see just this, in one easy snapshot.
Use this report to know where these people stand in completing these tasks help you to see if there are gaps in your workflows.
The Excel reports offer large amounts of data, available by custom date parameters, to export out of the system. This is great for building your own external reports, taking a look at all candidates or interviews held for a specific time period, and more.
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