Hire Insights: Benchmarking
The Hire Benchmarking dashboard is a one-page dashboard consisting of three interactive views that help you compare your organization's recruiting performance against companies within your industry and organizations of a similar size.
The dashboard highlights hiring trends, recruiting pipeline metrics, and operational efficiency so you can better understand your hiring performance in the context of the broader market.
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What is Benchmarking?
Benchmarking is the process of comparing your organization's hiring performance against peer organizations to identify strengths, opportunities for improvement, and changing market trends.
Using aggregated and anonymized data from other Trakstar customers, Benchmarking helps you understand how your recruiting practices compare with:
- Organizations in your industry
- Organizations of a similar company size
This additional context can help guide hiring strategy, improve recruiting efficiency, and identify opportunities to remain competitive in today's talent market.
Access the Benchmarking Dashboard
Only Super Admins can access the Benchmarking dashboard.
To open Benchmarking:
-
From the left navigation menu, select Insights.
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Open the Hire Benchmarking tab.
Dashboard Overview
The Benchmarking dashboard is designed to answer questions such as:
- How are our hiring trends changing over time?
- How do our recruiting metrics compare with organizations in our industry?
- How do we compare with organizations of a similar size?
- Are we attracting enough candidates?
- Are we becoming more or less efficient throughout the hiring process?
- How does our hiring pipeline compare with industry standards?
- Are we keeping pace with market trends such as remote and hybrid hiring?
- How quickly are we moving candidates through the hiring process?
Intended Use Cases
Benchmarking helps HR leaders:
- Monitor hiring activity over time.
- Compare hiring performance against peer organizations.
- Understand remote and hybrid hiring trends.
- Evaluate recruiting pipeline health.
- Measure operational efficiency throughout the hiring process.
- Identify areas where recruiting processes can be improved.
Export Data
You can export data from Benchmarking in multiple ways.
Export Chart Data
Many quarterly bar charts include a menu that allows you to export the underlying summary data.
Export the Dashboard
You can also export or print the entire dashboard as a PDF using the Export option in the upper-right corner of the dashboard.
Dashboard Filters
Selected Month
Use the Selected Month filter to determine the ending month for your analysis.
This filter allows you to:
- Focus on historical periods.
- Exclude recent months when analyzing long-term trends.
- Compare previous hiring performance over time.
Filter Actions
Unlike the standard Insights dashboard, the Benchmarking dashboard does not support interactive filtering by clicking visual elements.
Charts are informational only and do not dynamically filter other dashboard components.
Dashboard Sections
Hiring Landscape
The Hiring Landscape provides a high-level comparison between your organization and benchmark groups.
It focuses on:
- Openings
- Candidates
- Hires
- Remote and Hybrid openings
- Offer Acceptance Rate
What This Helps You Understand
The Hiring Landscape helps answer questions such as:
- Are we opening more positions than usual?
- Are candidate volumes increasing or decreasing?
- Are hiring numbers changing?
- Are we publishing more remote or hybrid positions than our peers?
- Are candidates accepting our offers at a competitive rate?
- How do all of these metrics compare with similar organizations?
Dashboard Components
Hiring Landscape Comparison
Displays the percentage change between the selected month and the previous 12-month average for:
- Openings
- Candidates
- Hires
Each metric is compared against:
- Your organization
- Industry peers
- Companies of similar size
Remote or Hybrid Published Openings
Displays the percentage of published openings classified as:
- Remote
- Hybrid
Data is shown for the previous four quarters and compared with peer groups.
Offer Acceptance Rate
Displays your organization's offer acceptance rate for the selected month compared with:
- Industry peers
- Similar-sized organizations
Hiring Landscape Calculations
| Metric | Calculation |
|---|---|
| Openings Change | (Current Month Openings − Previous 12-Month Average) ÷ Previous 12-Month Average |
| Candidates Change | (Current Month Candidates − Previous 12-Month Average) ÷ Previous 12-Month Average |
| Hires Change | (Current Month Hires − Previous 12-Month Average) ÷ Previous 12-Month Average |
If fewer than 12 months of historical data exists, the dashboard uses all available historical data when calculating averages.
Industry and company-size comparisons are based on aggregated, anonymized data from other Trakstar customers.
Hiring Landscape Visualization
The Hiring Landscape includes:
- Clustered bar charts for Openings, Candidates, and Hires.
- Quarterly clustered bar charts for Remote and Hybrid openings.
- Bar charts for Offer Acceptance Rate.
Color coding consistently identifies:
- Your organization
- Industry benchmark
- Company-size benchmark
Hiring Pipeline
The Hiring Pipeline focuses on recruiting funnel health and recruiting efficiency.
It compares your recruiting pipeline against your industry.
Key Metrics
- Candidates per Opening
- Screened Candidates per Interview
- Candidates per Hire
- Interviews per Hire
What These Metrics Mean
Candidates per Opening
Measures your organization's ability to attract applicants.
Higher values generally indicate stronger applicant interest.
Screened Candidates per Interview
Measures how many candidates are reviewed before interviews begin.
Higher values generally indicate broader candidate evaluation.
Candidates per Hire
Shows how many candidates are required to produce one hire.
This metric helps forecast recruiting workload and evaluate hiring efficiency.
Interviews per Hire
Measures the average number of interviews required to make a hire.
Lower values generally indicate a more efficient hiring process after candidate screening.
Hiring Pipeline Trends
The Hiring Pipeline Trends chart displays changes in pipeline ratios over time.
Users can select which recruiting ratio to display.
The chart shows trends across the previous four quarters compared with industry benchmarks.
Hiring Pipeline Visualization
The dashboard includes:
- KPI comparison tiles
- Industry comparison indicators
- Contextual commentary explaining metric performance
- Trend charts showing quarterly movement
Efficiency in Hiring
The Efficiency in Hiring section compares how quickly your organization moves candidates through the hiring process.
It includes:
-
Average Time to Hire
Measures the number of days between:
Application Date → Hire Date
This metric reflects the candidate's hiring experience and the speed of your hiring process.
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Average Time to Fill
Measures the number of days between:
Opening Publish Date → Hire Date
This metric reflects how efficiently positions are filled.
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Average Time to Apply
Measures the number of days between:
Publish Date → First Application Date
This metric indicates how quickly new openings begin attracting applicants and can help evaluate employer branding, recruiting channels, and job visibility.
Efficiency Calculations
| Metric | Calculation |
|---|---|
| Time to Hire | Hire Date − Application Date |
| Time to Fill | Hire Date − Publish Date |
| Time to Apply | First Application Date − Publish Date |
All metrics are reported in days and are grouped by Hire Date.
Efficiency Visualization
Each metric is displayed as a monthly line chart.
Line colors consistently represent:
- Your organization
- Industry peer group
- Company-size peer group
This allows you to compare hiring efficiency trends over time.
Exporting Data
Need Help?
If you have questions about Hire Insights Benchmarking, contact Trakstar Support:
hire@trakstar.com