Integration: Connect Microsoft Teams with Trakstar Hire

Connect your Microsoft Teams account to Trakstar Hire to automatically generate Teams meeting links when scheduling interviews.

After the integration is connected, Teams meeting links are automatically added to interview invitations sent from Trakstar Hire, eliminating the need to create meetings manually.

Before You Begin

Keep the following requirements in mind before connecting Microsoft Teams:

The integration supports Microsoft Teams work or school accounts only. Personal Microsoft accounts are not supported.
Your Teams account email domain must match the Microsoft environment configured for your organization.
Microsoft Teams can be connected to only one Trakstar Hire account per Teams login.
- If you have access to multiple Trakstar Hire accounts (such as toggle accounts), choose the account where you schedule interviews most often.
- For any additional accounts, you'll need to add Teams meeting information manually.
The Microsoft Teams integration is separate from the Outlook Calendar integration. You can configure either integration independently or use both together.

Connect Your Microsoft Teams Account

Each user connects their own Teams account individually. This integration cannot be enabled for all users by an administrator.

To connect your account:

In Trakstar Hire, navigate to Settings > Personal Settings > Connecting Applications.
Scroll to Microsoft Teams.
Select Connect your Teams account.
Sign in with your Microsoft work or school account.
Review and accept the requested permissions.
After authorization is complete, you'll be returned to Trakstar Hire.

When the integration is connected successfully, the Connect button changes to Disconnect, indicating that your Teams account is ready to use.

Note: If you're the first user in your organization to connect Microsoft Teams, Microsoft may require an administrator to approve the application before the connection can be completed. After approval is granted, repeat the connection steps above.

Schedule Interviews with Microsoft Teams

After connecting your Teams account:

Create or edit an interview from a candidate profile or interview stage template.
Under Type/Medium, select Microsoft Teams.
Complete the remaining interview details and save the interview.

Trakstar Hire automatically:

Generates a Microsoft Teams meeting.
Includes the meeting link in invitation emails sent to the candidate and interviewers.
Saves the meeting link on the interview stage and within the candidate profile for future reference.

Meeting Host Considerations

The Teams meeting is created using the account of the user scheduling the interview.

If someone other than the scheduler will conduct the interview, configure your Microsoft Teams meeting settings so participants can join without the meeting organizer present. Microsoft recommends adjusting lobby settings accordingly.

Depending on your organization's Microsoft Teams policies, your Microsoft administrator may need to enable these settings for your account.

Schedule an Interview Without Connecting Teams

If you select Microsoft Teams as the interview type without first connecting your Teams account, Trakstar Hire notifies you that a connection is required to generate meeting links automatically.

You can still schedule the interview by manually entering:

Meeting URL
Meeting ID
Passcode (if applicable)

This option is also useful if you want to use a Teams meeting created by another organizer instead of your own account.

Disconnect Microsoft Teams

To disconnect your Teams account:

Navigate to Settings > Personal Settings > Connecting Applications.
Scroll to Microsoft Teams.
Select Disconnect.
Confirm the action when prompted.

After disconnecting:

New interviews will no longer generate Teams meeting links automatically.
Existing Teams meeting links already created for scheduled interviews remain unchanged.

If you need assistance connecting Microsoft Teams or troubleshooting the integration, contact the Trakstar Hire Support team.