Best Practices - Great Email Template Examples

Email templates are a great way to save time while ensuring you're communicating effectively and consistently with your candidates!

Click here to learn how to set up email templates in your account.  Need some ideas and inspiration to put together some great starter templates?  We've got you covered!  Feel free to copy and paste these templates write into your account - we've included the Hire fillable fields so they'll be customized for every candidate.  

Pro Tip: Set up your email signature in Hire so that every outgoing message will have your sign-off and contact information.

Other users in your account will be able to access email templates you've created if you check the box next to Make this template available to other users in your account.



Phone Interview Template

Hi {{candidate-first-name}}, 
I've reviewed your application and would like to speak further via phone. 
Below you'll find a link to pick a time that works well for your calendar.
If none of those spots work for you, let me know, and we can look a few days further out. Once you pick a time, you'll receive an invite for our interview. 

I am looking forward to it!


Video Interview Template

Dear {{candidate-first-name}}, 
I've reviewed your application and would like to speak further via a video interview next week. 
Below you'll find a link to pick a time that works well for your calendar. 
If none of those spots work for you, let me know, and we can look a few days further out. Once you pick a time, you'll receive an invite for our interview. We will meet over a video-sharing software, Zoom. You can join the call using this link. 
Zoom does require a small download. You may want to do this ahead of time. You can check this out here - http://zoom.us/.

I am looking forward to it!


Face-to-Face Interview Template

Hi {{candidate-first-name}},

We'd love to bring you in for an in-person office visit! This will be an excellent opportunity for you to get a tour of the office, meet some of us, and for us to get to know you better.

Our office is located at 1234 Main St City, State ZIP.

Kevin will be waiting for you in the lobby to help you get a visitor pass and walk you upstairs when you arrive.

I am looking forward to seeing you!


Group Video Interview Template

Dear {{candidate-first-name}},

Thanks for taking the time to chat with me! I want to advance you to the next stage and meet some team members.

Similar to our previous interview - we'll all take turns asking you questions and let you ask some.

In the link below, we’ve suggested the time slots that work for us over the next few days. You can pick the time slot convenient for you by directly selecting it on the link. You’ll receive a calendar invite once it is confirmed.

We will meet over a video-sharing software, Zoom. You can join the call using this link.

Zoom does require a small download. You may want to do this ahead of time. You can check this out here -http://zoom.us/.


Offer Template

Dear {{candidate-first-name}},  
I welcome you to the [name of company] team!
Please take a moment to review and sign the document by clicking on the link below. 

In the meantime, please don’t hesitate to reach out to me, either through email or by calling me directly at [your phone number], if you should have any questions or concerns.

We are so excited to start working with you!


Click here to check out our rejection templates


As a reminder, as long as you check the "Make this template available to other users on your account" check box, they will be able to view and use your email templates!  Other users will be able to edit your templates.

If you want other users to use your templtes, be

Still need help? Contact Us Contact Us