Creating Openings for Internal Company Applications

Internal openings allow you to recruit current employees without making a position publicly available. They are useful when you want to create a separate application experience for internal candidates, keep internal applicants separate from external applicants, or fill a position exclusively through internal hiring.

Why Use an Internal Opening?

Creating a separate internal opening can be beneficial when your internal hiring process differs from your external recruiting process.

Common reasons include:

Using different application questions for internal applicants.
- For example, you may not need to request a resume because you already have the employee's work history.
Displaying a different job description that includes information specific to current employees, such as internal transfer policies.
Keeping internal and external applicants in separate candidate pools.
Recruiting exclusively from within your organization.

Create an Internal Opening

Create the opening using the standard opening creation workflow.

After configuring the opening details, application questions, and automated responses (if applicable), you'll reach the final publishing step.

Instead of selecting Publish, choose Use Internally.

The opening is saved with an Internal status and is not visible on your public careers page or job boards.

Change an Existing Opening to Internal

If an opening has already been published, you can change its status.

Open the job opening.
Select the opening status in the upper-right corner.
Change the status to Internal.

The opening will no longer appear on public recruiting channels.

Want to learn more about opening statuses? Learn more here.

Internal openings are not displayed on:

Hosted Careers Site
Jobs Widget
Job boards

Instead, they can be shared privately using an application link or accessed through the Opening API.

Note: Anyone with a private application link can access the job description and application form. Share the link only with your intended audience.

Create a Private Application Link

To generate a private link:

Open the internal opening.
Select Candidate Sources.
Click Get a link to share privately.

A default private link is created with the source labeled Private.

Create Additional Private Links

You can create multiple private links to track where internal applicants are coming from.

Click New Private Link.
Enter a name for the link.

The link name becomes the candidate's Source, allowing you to identify where applicants found the opening in candidate records and source reporting.

After creating a private link, distribute it through your organization's internal communication channels.

Common options include:

Email
Slack
Microsoft Teams
Company intranet
Other internal communication platforms

Best Practices

Create separate internal openings when the hiring process differs from external recruiting.
Customize application questions for current employees.
Use separate candidate pools to simplify reporting and hiring workflows.
Share private links only with the intended audience.
Create multiple private links if you want to track different internal recruiting sources.

Questions? Reach out to us at hire@trakstar.com!