Setting up an interview with a Google Meet Link
Once you've got your shortlist of candidates, it is time to set up interviews! You can quickly schedule interviews with the candidate and your fellow team members from within the candidate's profile. If your team uses Google Meet, follow the directions below to help with setting up the interview and sharing the link to connect.
Creating a permanent Google Meet link
The first step is setting up a permanent Google Meet Link. A permanent Google Meet link for interviewers can be a great alternative instead of needing to create a new link for each interview. Each interview coordinator on your hiring team should create their link following these directions. Here are the steps to accomplish this:
- In Google Calendar, create a new, all-day event
- Set the event to repeat daily
- Add a Hangouts Meet link
- Make sure the event is Free and Private
- Remove any notifications if needed
This creates the event with the same Meet link permanently on the calendar but doesn't affect other scheduling because the event is marked as "free" and not "busy."
Adding the link to your pre-configured interview setup
To save time when scheduling an interview, you can add this permanent link to the stage settings. New to setting up interview stages? Learn more here.
When creating a new stage or editing an existing stage, you can "Set venue" after selecting "Google Meet."
This allows you to enter this permanent link into the stage settings for this interview stage. Once set, any future interview scheduled in this stage will automatically contain your permanent link.
Creating an email template with this link included
We also recommend saving your link into an email template so it is easy to share with the candidate. While the candidate will also receive this if it is set in the "Venue" box - it is always helpful to share in the message you send to them, along with their interview invite). You can then create an email template and name it for each interviewer, and include that interviewer's permanent link in the body of the template:
When your scheduler chooses a template, they can type in the dropdown field to quickly find the template they need for the interviewer they are scheduling. If there is already a selected template, you can press the delete key on your keyboard to remove the selected template and then begin typing the template's name you are looking for. Here I typed "for Ran" to quickly pull up the suitable template:
Once you press 'enter' or select the template, it will load into the email sent to the candidate. Without any extra work, the candidate will have the Meet link directly in the email that invites them to the interview.
The meeting information will automatically populate when you schedule an interview for this stage. You can also choose to pull in your email template if desired.
